Our Corresponding System is designed to simplify and automate all incoming and outgoing correspondence within your organization. From letters and memos to digital requests and approvals, the system centralizes communication in one secure platform. It ensures full tracking, classification, and archiving of correspondence, while providing powerful search capabilities, notifications, and workflow management. With role-based access and multilingual support, it enables faster decision-making, reduces manual errors, and guarantees compliance with organizational policies.
The system provides administrators with a dedicated control screen to manage the entire organizational structure, users, roles, and permissions. Through this screen, administrators can also define new attachment types, edit existing ones, and maintain full governance over system configurations—as illustrated in the image below.
The system allows administrators to design and manage dynamic services (Dynamic Forms) that users can easily fill out. Each form follows predefined workflows set by the administrator, ensuring smooth routing, faster approvals, and greater process efficiency—as illustrated in the figure below.
The system allows administrators to design and manage dynamic services (Dynamic Forms) that users can easily fill out. Each form follows predefined workflows set by the administrator, ensuring smooth routing, faster approvals, and greater process efficiency.
The system generates detailed performance reports at both departmental and individual employee levels. These reports provide actionable insights that help managers track productivity, monitor progress, and support data-driven decision-making.
The system enables fast, paperless handling of all correspondence by creating and managing every type of transaction—external outgoing, internal outgoing, project-related outgoing, and incoming.
Our system supports direct integration with scanners, allowing users to scan and attach documents instantly through their web browser—no additional software required. This ensures a smooth, efficient, and fully digital workflow.
Users can send transactions while restricting access to specific content or attachments, ensuring sensitive information is only visible to authorized recipients.
Easily search and retrieve the text of any transaction, making information instantly accessible when you need it.
Each user has a customized dashboard that provides a clear overview of tasks, notifications, and correspondence status, as illustrated below.
The system provides full control over user accounts and permissions, allowing administrators to create, modify, or disable accounts as needed. This ensures secure access and helps maintain strict compliance with organizational policies.
The system allows you to add watermarks to documents, ensuring they are visible during review, printing, or internal circulation. Authorized users can also print transactions without watermarks, giving you full control over document confidentiality.
The system allows administrators to create and manage templates for both internal and external transactions. This streamlines document preparation, ensures consistency, and saves time across all organizational communications.
The system enables users to electronically sign and annotate transactions, ensuring authenticity, accountability, and streamlined approval processes—all within a secure digital environment.
Our system streamlines organizational communication and document handling by combining secure digital signatures, multilingual support, smart workflows, advanced search, collaborative tools, and comprehensive reporting. From drafting and routing transactions to tracking progress and generating analytics, it ensures efficiency, accountability, and data-driven decision-making across your entire organization.
The system supports digital signatures and includes an internal editor for creating, editing, and signing documents directly within the platform, ensuring authenticity and streamlined document management.
Easily route documents and decisions to authorized users, track the progress of each transaction, and receive real-time notifications and reminders directly on the system, email, or mobile, ensuring timely completion of tasks.
Send circulars and notifications to all departments and users, attach multiple documents, and add sticky notes or annotations, improving collaboration and information sharing across the organization.
